An order release is like the official document that brings about the release orders of those items ordered.
The supply letter gives the authorization to host the release of shipping and delivery of finished products to the customers.
Order release process
The below image shows the process of order release in the form of a flow chart.
- The first step is to review the order. Then check the availability of the materials required to produce the product of the ordered quantity.
- If sufficient materials are available, then check the capacity requirements and also available capacity for the production. On the other hand, if you find a shortage of materials, then solve that problem and check capacity requirements.
- Once you check the availability of the capacity requirement, you can release the order for further process.
What is an order release form means?
An order release form includes the details of the dealer and all other details regarding the material being released by the storage for production.
It is like a formal order being released directed towards the warehouse for the beginning of the production-related activities.
It is the power to convert the customer orders into production orders against those customer orders and start the processing activities.
Many restrictions are lifted once an order release has been issued.
- A confirmation is released about the order at hand. A particular customer order gets confirmed once a release order has been put out. This order then starts the processing of the demanded units. Raw materials are ordered to be released, laborers are appointed to this job, and the production procedure finally begins.
- Shop floor papers are printed after the order release of a customer order. That means that without the release order, preparation of the design and architecture is also halted.
- Movements of prepared goods or the end products cannot be ordered without a release order. That also means release order shipping is efficient to deliver the prepared and ready items after their completion. So, a release order is being issued to start with the processing, follow the entire production process, and then finally, when the fulfillment is over, shipping, and delivering the orders to the customers.
An order release must be well-timed. If not, a mix-up can originate that might halt the production, and the company might also suffer losses.
Therefore timing a release order exactly when the firm is ready to begin production is crucial.
Order release management
An efficient order release management is essential for any manufacturing firm. Structuring an economically sound order release management plan allows the firm to withstand instability and still perform well in the face of adversity.
Planning the release
A proper release plan is the best idea to begin with. Structure your release plan with all minute details like the timeline, quantity to be released, units to be produced, and delivery dates.
Such a release plan will also allow your employees to get the entire project within a glance, and thus scope for mistakes is found to decrease.
Processing for release
This is the exact step where the production process begins, and the entire procedure slowly builds up towards a timely release of high-quality finished goods.
Acceptance testing or performance testing
At this stage, the end-users get to test the final product. That is also a test for the product to function in the real world.
Often the presence of bugs and issues are fixed at this stage, for which it might again go back to a previous step to get cleared of its technical problems.
Hence this is an iterative step that involves many steps in cycles.
Prepare and deploy release
This step will include all the changes to be introduced in the product that has been learned during the performance testing.
All employees and end-users might be educated during this phase, educated about the product’s functioning and a detailed description of the scope of the product.
A proper and efficient release management system is essential to develop. As it is a constantly changing process, your team might be adapted to developing the appropriate management system for order release.