What is HRIS? (Best Human Resource Information Systems)

Last updated on by Editorial Staff

If you’re a human resources professional, managing HRIS can be a nightmare.

There are so many different HRIS systems out there, and it’s hard to know which one is the best for your business.

We’ve done all the research for you! We have listed the best HRIS software, including open-source options. This blog post will help you decide on an HRIS solution that will work best for your company.

What is HRIS?

HRIS Functions

The HRIS allows organizations to collect, store, and manage employee data. It can help organizations keep track of employee files, benefits, payroll, and more.

There are many different solutions out there. You need to find one that meets your needs for your organization. You can consider the features, the price, and how it will be customized.

When choosing an HRIS, be sure to consult with other members of your team who will be using it. Make sure everyone is on board with your choices, so there are no surprises down the road.

Once you have chosen a system, it is crucial to learn how to use it effectively. Take some time to explore its features and figure out how they can help you manage your workforce more efficiently. You may even want to attend a training seminar or webinar to get the most out of your existing systems.

The bottom line is that an HRIS can help you manage your employee data more effectively and efficiently. As a result, it can save you time and money and help you make better decisions about your workforce.

So, if you are considering a new HRIS system, be sure to research and choose one from multiple systems that meet your organization’s needs.

How is HRIS different from a Human Resource Management System(HRMS)?

Difference between HRMS and HRIS

The main difference between the human resource management system (HRMS) and HRIS is that HRMS helps businesses manage their human resources. At the same time, HRIS helps companies manage their employee data.

HRMS usually includes payroll and benefits administration features, while not all HRIS systems have them. As a result, HRMS is more comprehensive than HRIS and is more expensive.

However, HRIS is more straightforward and less expensive than HRMS. So, which one you choose depends on your needs and budget.

How to choose the best HRIS solution for your business

When selecting the product, there are several factors to consider. Here are some of the most important ones:

The features offered

HRIS products come with various features, so be sure to choose one that has the parts you need. For example, choose one with this feature if you need a system that can track employee hours. In addition, ensure that your HR data is kept safe by selecting a solution with robust data security features.

The price

HRIS products can vary in price, so find one that fits your budget. Verify if the one-time purchase, software as a service (SaaS), or an on-premise license model best suits your needs.

The level of customization that is possible

Companies can customize HR systems to meet the needs of your business, so be sure to find one that offers the level of customization you need. Based on the location, government regulations, and company policies, systems can be set up to meet your specific needs.

The support and training that is available

HRIS applications can be complex, so it’s essential to find one that offers good support and training. Ask the solution provider about their support and training offerings before deciding.

The size of your business

HRIS solutions come in various sizes, so choose the appropriate one for your company. For example, you don’t need an HRIS designed for large companies if you are a small business.

Once you’ve considered these factors, it’s time to look at specific HRIS systems.

The benefits of HRIS in a business

 HRIS can save you time and money. For example, automating payroll and benefits administration tasks can help you reduce your administrative costs.

It makes it easy to track employee data.

This information can help make decisions about things like pay raises or promotions.

It helps you comply with government regulations.

For example, tracking employee hours can help you ensure that your company complies with overtime regulations.

It makes it easy to keep track of changes in the law

It is constantly updated, so you can be sure that you’re always using the latest information.

A list of the top HRIS solution providers

HR Module of most popular ERP systems takes care of HRIS functionality. In addition, here are some of the most popular ones on the market:

best HRIS solution Providers

1. UKG PRO

UKG pro is an HR software that you can customize to meet the needs of your business. It offers a variety of features, and it’s easy to use. The available support and training are excellent, and the price is reasonable.

Features

  • Managing human resources
  • Accounting & Payroll
  • Managing attendance and leave
  • Direct deposit files
  • Update the personal information 
  • Self-service for employees
  • Managing assets
  • Providing HR reports
  • Performance management
  • Recruiting / ATS

Price

The vendor does not provide the pricing details on the website; you must request pricing by filling out the form.

Like

  • Employee Self-Service made it easy for workers to update their records
  • Some of the training and knowledge bases are offered free of cost
  • The system is user-friendly, so even novices can quickly get up and running. It works smoothly and keeps every record, file, or data in one location on all our staff.

Dislike

  • The complexities of data gathering and reporting are such that they are nearly unattainable.
  • They need to concentrate on eliminating bugs rather than just new features.
  • With standard practices, it’s been challenging to introduce recruiting and onboarding.

Our opinion

Overall, UKG pro-HRIS is a great software that offers many features and is easy to use. The support and training are excellent, and the price is reasonable. It is most suitable for mid-size businesses and is widely used by health care departments.

Deployment SaaS
IntegrationTTN learning, NetSuite ERP, Informatica Certpoint, Ping Identity, Infor Learning
Device supportMobile Web, Blackberry, Apple iOS, Windows, iPhone, Blackberry, Android
Language supportedUS English, UK English, Canadian English, Canadian French, Spanish, Brazilian Portuguese, Dutch, German, Italian, French (France), Filipino (Tagalog), Malay, and more
CompetitorsADP Vantage HCM, Workday Human Capital Management, ADP Workforce Now
Most suitable forMid-size businesses (50 to 1000 employees)
Widely used byHealth care departments

2. Workday HCM

It is a cloud-based application that helps organizations manage their HR functions, such as payroll, benefits, employee self-service, and employee records. Workday HCM also provides performance management and recruiting features.

Features

  • Performance management
  • Recruiting
  • Onboarding
  • Activity Dashboard
  • Benefits administration
  • Workforce planning
  • Time and attendance tracking
  • Analyzing data

Price

The vendor has not provided the pricing details on the website. Contact Workday HCM directly for the details.

Like

  • The self-service system in HCM helps in empowering the people and leadership quality.
  • Complete people’s pricing and contingent laborers understanding is enabled by the HCM tool.

Dislike

  • The dashboard is not entirely informative and needs much improvement.
  • The user interface is not much great and could be better.

Our opinion

The Workday Human Capital Management platform ensures seamless workforce management. However, the dashboard could be more informative, and the user interface could be better. Workday HCM is most suitable for small, mid-size, and large enterprises.

Supported platformsAndroid, Web, iPhone/iPad
Language supportEnglish, Spanish
DeploymentCloud, SaaS, Web
IntegrationIntegrated with more than 25 solutions, including Bonusly, CaptivateIQ, Adobe Acrobat Sign, and more
CompetitorsUKG Dimensions HCM, Ultimate Software Ulti
TrainingPersonel training, Webinars, live training, and online documentation are available.
Most suitable forSmall, Mid-size, and large enterprises
Widely used inFinance, education, technology, manufacturing, and healthcare

3. Sage HRMS

Sage HRMS is a human resource information system that provides payroll and talent management functionality. It helps organizations manage employee data, process payroll, and administer benefits programs. Sage HRMS also includes tools for tracking employee performance and managing succession planning.

Features

  • Applicant Tracking
  • Decision support
  • Learning and benefits management
  • Workforce management
  • Risk mitigation
  • Compliance management
  • Payroll management
  • Talent management
Employee Payroll reports of Sage HRMS
Employee process table of Sage HRMS

Price

The cost of software varies based on the number of employees 

Starting price for the perpetual license is $1,600

A free trial is available

Like

  • The HR module is straightforward and user friendly
  • A wide variety of functions are available
  • It can be customized to meet the specific needs of an organization

Dislike

  • The user interface is not much excellent and could be improved
  • The payroll module is very detailed and complicated to set you

Our opinion

Sage HRMS is user-friendly and can be customized to meet an organization’s specific needs. However, the user interface could be improved. Sage HRMS is most suitable for small, medium, and large enterprises.

DeploymentCloud, SaaS, Web-Based, On-Premises
PlatformWindows, Mac
Customer support Online chat
TrainingIn-Person, Live, Online, Webinars, Documentation
CompetitorsGreen shades, Gusto, Paycor, Rippling
Most suitable forSmall, medium, and extensive enterprise
Widely used byHealth Care, consulting, manufacturing, and wholesale industries

4. ADP Workforce Now

ADP Workforce Now is an online HR management system that allows businesses to manage employee files, payroll, and benefits. It also provides tax filing and reporting services.

Features

  • Payroll
  • Time and attendance
  • Check to print
  • Benefits management
  • HR Services: Applicant Tracking, Background Screening, Candidate Tracking,
  • HR outsourcing and PEO
  • 360 Degree feedback

Price

The vendor has not provided the pricing details on the website.

Like

  • Excellent customer support
  • You can manage payroll, time-sheet, and absence easily

Dislike

  • Online documents for navigation steps need improvements
  • Need improvement in the reporting tool

Our opinion

A flexible, secure, and integrated HCM from ADP Workforce Now assists clients in effectively handling industry challenges. The customer support is excellent. However, the online document for navigation steps can be improved.

DeploymentCloud, SaaS, Web-Based
Device supportAndroid,iPhone,iPad
Trainingin-person, live, webinar, documentation, videos
Customer supportChat, email, helpdesk, FAQ, knowledge base, phone support, 24/7 live support
CompetitorsBambooHR, Paycor, Rippling, Paylocity, Paychex Flex
IntegrationMore than 100 integrations, including Oracle, Sage Etc.
Most suitable forMid-size business
Widely used byMedical Industry

5. Microsoft Dynamics 365 for Human Resources

Microsoft Dynamics 365 for Human Resources is a comprehensive system that can manage all aspects of your human resources operations, from payroll and benefits management to employee tracking and performance reviews. It’s a cloud-based solution that can be accessed from any device, making it ideal for businesses.

Features

  • Attendance programs
  • Compensation plans
  • Benefits management
  • Payroll module
  • Talent management
  • Built-in security, privacy, and compliance

Price

Complete application function $120 per user/month

Microsoft Dynamics 365 for Human Resources-Pricing

Like

Employee profiles can be easily accessible with a centralized system

Employees can work independently with self-service tools that increase productivity

Dislike

The system can be complex and challenging to navigate for some users.

Our opinion

Microsoft Dynamics 365 for Human Resources helps businesses manage and optimize almost all HR operations. The user interface could be improved. Microsoft Dynamics 365 for Human Resources is most suitable for mid-size and large businesses.

TrainingIn-Person, Webinars, Documentation
Language supportEnglish
Customer supportOnline chat, email, and phone support
Most suitable forMid-size to Large enterprises
Widely used byWorkforce management
IntegrationCan seamlessly integrate with several HR solutions

6. Oracle HCM Cloud

Oracle HCM Cloud is a human resources management system that provides cloud-based HR services to businesses. It enables enterprises to manage employee data, process payroll, and identify and track employee performance.

Opinion

Oracle HCM Cloud feedback feature is handy for getting direct reports from employees. However, the UI could be improved, and more search functions would be helpful. Overall, it is a sound system for midsize to enterprise businesses.

Price

A free trial is available

Features

  • Human Resources (HR)
  • Talent Management
  • Workforce Management
  • HCM Analytics 
  • Price
  • A free trial is available

Like

  • Configuration steps are easy; no coding knowledge is required
  • It provides free upgrades, which reduce the maintenance cost
  • It provides centralized employee data and improves hiring efficiency
  • A user-friendly interface enables employee self-service from a remote place

Dislikes

  • It offers limited customization for features
  • Need improvements in UI performance and search functions
DeploymentCloud, SaaS, Web-based
Device supportMac, Windows, iPhone/iPad
Language supportEnglish, Arabic, Croatian, Czech, Danish, Dutch, Finnish, French, German, Hebrew
Customer supportFAQ, chat, Live support, Email, Phone, knowledge base
TrainingIn-person, webinar, documentation, video
CompetitorsRippling, Paylocity, SAP SuccessFactors
Most suitable forMidsize to enterprise level with 1000+ employees
They are widely used byFinancial Services, Food and Beverage, Medical, Government, and Education.

List of open-source HRIS software solutions

There are many open-source HRIS software solutions available. Some of the most popular ones include:

1. OrangeHRM

OrangeHRM is a popular open-source HRIS. It offers a comprehensive suite of features for managing employee data, tracking time and attendance, and creating payslips. OrangeHRM is ideal for small businesses and startups.

Features

  • Personal Information Management
  • Leave management
  • Time management
  • Employee Self Service
  • Recruitment/ Applicant Tracking
Overview of OrangeHRM

Price

A free trial is available

Pros

It provides most HR functions in one place, including employee attendance, performance measurement, Timesheet, project tracking Etc.

Cons

  • The time sheets are not flexible to work with as we cant assign work to a particular employee.
  • Needs to improve the user interface

Our opinion

Orange HRM is affordable, flexible, and easy to use. The trial version offers attendance tracking, leave management, and time sheets. But system setup is not easy sometimes, and it leads to crashing.

Deployment CloudSaaS, Web-Based, On-premise
Device supportMac, Windows, Linux, iPhone/iPad, Android
Customer supportEmail, phone, chat
Training InPerson Webinar, documentation, live
CompetitorsBamboo HR, UKG Workforce Central, Workday HCM, Paycom, ADP workforce Now
Most suitable for StartUp to large business
They are widely used byIT, Education, and HR operations.

2. BambooHR

BambooHR is a human resources information system that enables businesses to manage employee files, track time off, etc. In addition, it’s an online tool that makes it easy for companies to stay organized and compliant with HR regulations.

Features

  • On-boarding and off-boarding
  • Application and time tracking
  • Workflow personalization
  • Automated reminders
  • Data analytics
  • Employee self-service

Price

Essential Package: $4.95 per employee/month

  • Dynamic per-employee pricing discounts as employee count rises. Add-ons for Performance -Management and Time Tracking are available.
  • Offers discounts as employee count increases
  • Includes benefits tracking, Self-service, Standard reporting, Workflows, Employee records, Document Storage, Absence management, Mobile App
  • Premium Package: $8.25 per employee/month
  • Along with basic features offers multiple add-on features
  • Includes Custom reports, Employee onboarding & Offboarding, Electronic signatures, Open API, eNPS Etc.

Like

  • It provides centralized data that helps for many HR-related operations
  • Provides simple and user-friendly interfaces that are easy to learn and need less or no training

Dislike

  • Getting information on a particular candidate is difficult
  • The payroll feature needs to be improved

Our opinion

BambooHR enables businesses to manage employee files, track time off, and comply with HR regulations. The interfaces are simple and easy to learn, but getting information on particular candidates can be difficult. In addition, the payroll feature could be improved.

Deployment WebOn-premise, Cloud-based
Language supportGerman, English, French, Dutch, Portuguese, Spanish
Customer supportEmail, FAQ, Phone, Knowledge Base, Chat
TrainingLive, Webinar, Documentation, Videos
CompetitorsSage people, Paychex flex, Fresh team, Rippling, Gusto
Most suitable for Start-ups, small, medium, and large businesses
Widely used by Accounting, Airforce, marketing, and Medical fields

3. Baraza HCM

The Baraza HCM system is a comprehensive human resources information system that automates many of the tasks associated with HR management. It can help you manage employee records, payroll, benefits, etc.

Features

  • Applicant tracking
  • Benefits management
  • Compensation management
  • Employee database
  • Employee profiles

Employee details of Baraza HCM
  • Payroll management
  • Performance management
  • Recruitment management

Price

A free trial is available

$20 per employee per month.

Like

  • The application can be easily customizable using XML
  • It includes most of the day-to-day easy to use HR operations
  • Self-service is available for employees
  • Generation of payroll is simple
  • It can be accessed any time through a web browser

Dislike

  • It isn’t easy to upgrade from one version to another
  • Slow processing

Our opinion

Baraza HCM UI is effortless to navigate, and the HR features are comprehensive. We track employee performance and review personnel files quickly from within the system. The support team is also very responsive and helpful. 

Device SupportDesktop 7, Windows, Linux 2, Mac OS X 5, Mobile 15
DeploymentCloud-based, On-premise(Windows Linux, Mac OS), Mobile
Customer supportVia Email, Phone
CompetitorsStarGarden SGHR,Ramco HCM,WHIZTEC HCM
TrainingDocumentation, Live Online, In Person
Most suitable forSmall to medium industries
They are widely used byEmployee management

4. Cangaroo HR

Cangaroo HR is a cloud-based human resources information system that helps businesses manage employee data, track employee roles and responsibilities, etc. Cangaroo HR is easy to use and can be accessed from any device with an internet connection, making it perfect for small businesses and busy professionals.

Features

  • E-Application tracking
  • Talent management
  • Career management
  • Attendance tracking
  • Data security

Price

$5 per month per employee and a $25 base fee

$150 per month for Less than 25 employees

Cangaroo HR Pricing

Like

  • Cangaroo HR is easy to use and can be accessed from any device with an internet connection,
  • Making it perfect for small businesses and busy professionals.

Dislike

  • Many features do not work as promised
  • Navigation is difficult for some users

Our opinion

Cangaroo HR offers a comprehensive set of features for managing employee data, including tracking employment history, managing payroll, and monitoring performance. Need to improve the efficiency of features

5. Jorani

Jorani is a cloud-based HRIS that helps small and medium businesses manage their human resources. It offers a variety of features, including employee tracking, time tracking, and performance management. In addition, Jorani is user-friendly and easy to navigate to get the most out of your HRIS system.

Features

  • Employee database
  • Leave and absence management
  • Employee time management
  • Calendar management
  • Overtime management
  • Automatic time capture

Opinion

Jorani HR software is easy to use, and the customer service team is very responsive. More suitable for small businesses. 

Price

Free open source system

Like

  • It enables you to plan your contracts and leaves types.
  • Provides easy reporting features
Deployment Cloud-Based
Language supportEnglish, French
Device supportMac, Windows, Android, iOS
CompetitorsZoho people, Wallet HR, Workforce
Trainingonline documentation
Most suitable forSmall organizations

6. IceHRM

IceHRM is a comprehensive software that caters to the needs of small and medium businesses. It automates the entire HR process, from recruitment to retirement.

Features

  • Employee database management
  • Employee presence/leave management
  • Time management
  • Payroll management
  • Reporting
Dashboard of IceHRM

Price

  • $9 per month/employee
  • $42 per month for 28 employee
  • Offers free trial
IceHRM Pricing

Like

  • Provides excellent customer support
  • User-friendly interface

Dislike

  • Some functions are not visible on the dashboard
  • Some functions are not customizable

Our opinion

IceHRM caters to the needs of small and medium businesses. It automates the entire HR process, from recruitment to retirement.

Deployment Cloud Based on SaaS, Web-based, on-premise
Plat form supportMac, Windows, Linux
Customer supportVia Email, phone, live support
CompetitorsGrove HR, Paycor
Most suitable forSmall and medium-sized organizations
TrainingLive, documentation

7. Staff squared

Staff squared is a cloud-based human resources information system that helps companies manage employee files, payroll, and benefits. It also helps onboarding and offboarding employees and has a built-in time and attendance tracking system.

Features

  • Dashboard interface
  • Approval process control
  • Attendance tracking
  • Benefits management
  • Calendar management
  • Compensation management
  • Document management
  • Email management

Price

  • A 14-day free trial is available
  • Staff squared Now:$2.5 per user/month
  • Staff squared HR:$3.5 per user/month
Staff squared Pricing

Like

  • It aims to fulfill the all essential needs of small to medium business
  • Features are customizable
  • Provides a user-friendly interface for new users

Dislike

  • Reporting could be more comprehensive
  • It does not offer a timesheet feature

Our opinion

Staff Squared staff management system simplifies the process of HR. It does not have set up fees just needs a subscription charge. Simple to set up and has an easy user interface.

Deployment and scalabilitySaaS/Web/Cloud
Customer support Email/Help Desk, Chat
CompetitorsTeamWave, Entire Recruit, BambooHR
Most suitable forSmall And Midsize business

Why do you need to consider open-source HRIS?

There are several reasons to consider open-source HRIS software. However, the most compelling reason is that open source solutions are typically less expensive than commercial software.

They’re also customizable so that you can tailor them to your specific needs. And because they’re open source, they’re often updated and maintained by a large community of developers, which means you’ll always have access to the latest features and functionality.

FAQs

What is the price range for HRIS systems?

The price range for HRIS can vary depending on the included features and capabilities. Generally, these solutions will be more expensive for payroll processing, attendance tracking, and benefits management. However, many systems are available at a lower price point, so it is vital to shop around to find the system that best meets your needs. HRIS systems can range from a few hundred dollars to several thousand dollars.

How difficult is it to implement and use HRIS software?

The implementation and use of software can vary depending on the chosen system. Many systems are designed to be easy to use, with simple navigation and user-friendly interfaces. However, some solutions may require more time to learn how to use them effectively.
Therefore, it is essential to research different solutions to find the one that will be the easiest for your organization to implement and use.
Some applications also require specific hardware to function.
For example, an HRIS may require an internet connection or a particular computer. Please make sure you know any requirements that the HRIS has before purchasing it.

What is the role of HR professionals in HRIS?

The role of human capital management professionals in it can vary depending on the chosen system. For example, most HRIS systems allow management to manage employee data, track employee hours, and comply with government regulations.
These systems also make it easy to keep track of changes in the law, so HR professionals can be sure to use the latest information. Additionally, these systems often come with good support and an integrated learning management system so that workforce management can use them effectively.

What are the top HRIS skills needed for HR jobs?

The top skills needed for HR jobs vary depending on the position.
However, some of the most common skills include:
– Strong computer skills, including Microsoft Office
– Excellent communication and interpersonal skills
– Organizational and time management skills
– Attention to detail
– Ability to handle confidential information appropriately
– Strong problem-solving skills
– Ability to work independently and as part of a team
– Knowledge of HRIS systems and other HR technology
– Familiarity with Employment Law

Conclusion

Enterprises can customize HRIS systems to meet the needs of your business, so be sure to find one that offers the level of customization you need. In addition, they come in various sizes, so choose one appropriate for your company.

Finally, research this blog post if you want help finding which system will work best for you!