HRIS – Human Resource Information System (HRIS Software)

If you’re a human resources professional, managing HRIS can be a nightmare.

There are so many different HRIS systems out there, and it’s hard to know which one is the best for your business.

We’ve done all the research for you! This blog post will help you decide on an HRIS solution that will work best for your company.

What is HRIS?

HRIS Functions

The HRIS allows organizations to collect, store, and manage employee data. It can help organizations keep track of employee files, benefits, payroll, and more.

There are many different solutions out there. You need to find one that meets your needs for your organization. You can consider the features, the price, and how it will be customized.

When choosing an HRIS, be sure to consult with other members of your team who will be using it. Make sure everyone is on board with what you choose so that there are no surprises down the road.

Once you have chosen a system, it is crucial to learn how to use it effectively. Take some time to explore its features and figure out how they can help you manage your workforce more efficiently. You may even want to attend a training seminar or webinar to get the most out of your existing systems.

The bottom line is that an HRIS can help you manage your employee data more effectively and efficiently. It can save you time and money, and it can help you make better decisions about your workforce.

So if you are considering a new HRIS system, be sure to do your research and choose one from multiple systems that meets your organization’s needs.

How is HRIS different from a Human Resource Management System(HRMS)?

Difference between HRMS and HRIS

The main difference between the human resource management system (HRMS) and HRIS is that HRMS helps businesses manage their human resources. At the same time, HRIS helps companies manage their employee data.

HRMS usually includes payroll and benefits administration features, while not all HRIS systems have them. As a result, HRMS is more comprehensive than HRIS and is more expensive.

However, HRIS is more straightforward and less expensive than HRMS. So, which one you choose depends on your needs and budget.

How to choose the best HRIS solution for your business

When selecting the product, there are several factors to consider. Here are some of the most important ones:

The features offered

HRIS products come with various features, so be sure to choose one that has the parts you need. For example, if you need a system that can track employee hours, choose one with this feature. In addition, ensure that your HR data is kept safe by selecting a solution with robust data security features.

The price

HRIS products can vary in price, so find one that fits your budget. Verify if the one-time purchase, software as a service (SaaS), or an on-premise license model best suits your needs.

The level of customization that is possible

Companies can customize HR systems to meet the needs of your business, so be sure to find one that offers the level of customization you need. Based on the location, government regulations, and company policies, systems can be set up to meet your specific needs.

The support and training that is available

HRIS applications can be complex, so it’s essential to find one that offers good support and training. Ask the solution provider about their support and training offerings before deciding.

The size of your business

HRIS solutions come in various sizes, so choose the appropriate one for your company. For example, you don’t need an HRIS designed for large companies if you are a small business.

Once you’ve considered these factors, it’s time to look at specific HRIS systems.

The benefits of HRIS in a business

 HRIS can save you time and money. For example, automating payroll and benefits administration tasks can help you reduce your administrative costs.

It makes it easy to track employee data.

This information can help make decisions about things like pay raises or promotions.

It helps you comply with government regulations.

For example, it can help you ensure that your company complies with overtime regulations by tracking employee hours.

It makes it easy to keep track of changes in the law

It is constantly updated, so you can be sure that you’re always using the latest information.

A list of the top HRIS solution providers

HR Module of most of the popular ERP systems takes care of HRIS functionality. In addition, here are some of the most popular ones on the market:

HRIS Providers


UKG pro is an HR software that you can customize to meet the needs of your business. It offers a variety of features, and it’s easy to use. The available support and training are excellent, and the price is reasonable.

Workday HCM

It is a cloud-based application that helps organizations manage their HR functions, such as payroll, benefits, employee self-service, and employee records. Workday HCM also provides performance management and recruiting features.


Sage HRMS is a human resource information system that provides payroll, benefits, and talent management functionality. It helps organizations manage employee data, process payroll, and administer benefits programs. Sage HRMS also includes tools for tracking employee performance and managing succession planning.

ADP Workforce Now

ADP Workforce Now is an online HR management system that allows businesses to manage employee files, payroll, and benefits. It also provides tax filing and reporting services.

Microsoft Dynamics 365 for Human Resources

Microsoft Dynamics 365 for Human Resources is a comprehensive system that can manage all aspects of your human resources operations, from payroll and benefits management to employee tracking and performance reviews. It’s a cloud-based solution that can be accessed from any device, making it ideal for businesses.

Oracle HCM Cloud

Oracle HCM Cloud is a human resources management system that provides cloud-based HR services to businesses. It enables enterprises to manage their employee data, process payroll, and identify and track employee performance.

List of open-source HRIS software solutions

There are many open-source HRIS software solutions available. Some of the most popular ones include:


OrangeHRM is a popular open-source HRIS. It offers a comprehensive suite of features for managing employee data, tracking time and attendance, and creating payslips. OrangeHRM is ideal for small businesses and startups.


BambooHR is a human resources information system that enables businesses to manage employee files, track time off, etc. In addition, it’s an online tool that makes it easy for companies to stay organized and compliant with HR regulations.

Baraza HCM

The Baraza HCM system is a comprehensive human resources information system that automates many of the tasks associated with HR management. It can help you manage employee records, payroll, benefits, etc.

Cangaroo HR

Cangaroo HR is a cloud-based human resources information system that helps businesses manage employee data, track employee roles and responsibilities, etc. Cangaroo HR is easy to use and can be accessed from any device with an internet connection, making it perfect for small businesses and busy professionals.


Jorani is a cloud-based HRIS that helps small and medium businesses manage their human resources. It offers a variety of features, including employee tracking, time tracking, and performance management. Jorani is designed to be user-friendly and easy to navigate to get the most out of your HRIS system.


IceHRM is a comprehensive software that caters to the needs of small and medium businesses. It automates the entire HR process, from recruitment to retirement.

Staff squared

Staff squared is a cloud-based human resources information system that helps companies manage employee files, payroll, and benefits. It also helps with onboarding and offboarding employees and has a built-in time and attendance tracking system.

Why do you need to consider open-source HRIS?

There are several reasons to consider open-source HRIS software. The most compelling reason is that open source solutions are typically less expensive than commercial software. They’re also customizable so that you can tailor them to your specific needs. And because they’re open source, they’re often updated and maintained by a large community of developers, which means you’ll always have access to the latest features and functionality.


What is the price range for HRIS systems?

The price range for HRIS can vary depending on the included features and capabilities. Generally, these solutions will be more expensive for payroll processing, attendance tracking, and benefits management. However, many systems are available at a lower price point, so it is vital to shop around to find the system that best meets your needs. HRIS systems can range from a few hundred dollars to several thousand dollars.

How difficult is it to implement and use HRIS software?

The implementation and use of software can vary depending on the chosen system. Many systems are designed to be easy to use, with simple navigation and user-friendly interfaces. However, some solutions may require more time to learn how to use effectively.
Therefore, it is essential to research different solutions to find the one that will be the easiest for your organization to implement and use.
Some applications also require specific hardware to function.
For example, an HRIS may require an internet connection or a particular computer. Please make sure you know any requirements that the HRIS has before purchasing it.

What is the role of HR professionals in HRIS?

The role of human capital management professionals in it can vary depending on the chosen system. For example, most HRIS systems include features that allow employee management to manage employee data, track employee hours, and comply with government regulations.
These systems also make it easy to keep track of changes in the law, so HR professionals can be sure to use the latest information. Additionally, these systems often come with good support and an integrated learning management system so that workforce management can use them effectively.

What are the top HRIS skills needed for HR jobs?

The top skills needed for HR jobs vary depending on the position being filled.
However, some of the most common skills include:
– Strong computer skills, including Microsoft Office
– Excellent communication and interpersonal skills
– Organizational and time management skills
– Attention to detail
– Ability to handle confidential information appropriately
– Strong problem-solving skills
– Ability to work independently and as part of a team
– Knowledge of HRIS systems and other HR technology
– Familiarity with Employment Law


 Enterprises can customize HRIS systems to meet the needs of your business, so be sure to find one that offers the level of customization you need. In addition, they come in various sizes, so choose one appropriate for your company.

Finally, do your research by reading this blog post if you want help finding which system will work best for you!