10 Best Expense Report Software of 2026 (Price & Features)

Like most business owners, you probably dread dealing with expenses. Receipts, invoices, and reimbursements can be a hassle to keep track of – not to mention expensive! That’s why investing in the best expense report software is essential.

This software can make tracking expenses a breeze, saving time and money.

This article will discuss the ten best software for reporting expenses. So whether you’re looking for an easy way to submit receipts or manage client payments, there’s a perfect tool for your business!

What is Expense Report Software?

Expenditure Report Software is a type of program that helps businesses keep track of their expenses. That can include everything from tracking receipts to submitting expenses and getting reimbursed quickly.

It can be a lifesaver for any business owner, saving time and money while keeping track of spending.

How Does Expense Report Software Help Your Business?

Expense report software helps businesses in several ways. For example, it can make it easy to submit receipts, track expenses, and get reimbursed quickly.

It can also help businesses manage client payments and employee reimbursements. By using an expense report solution, businesses can save time and money while keeping track of their expenses.

Here, we are listing the 10 Best Expense Report Software.

1. Certify, now Emburse Professional

Certify is expense management software for businesses of all sizes, covering both the employee and the finance side and automating the path from receipt to report so the finance team spends less time on data entry.

Two things have changed since this review was written, and both matter when you search for it. Certify is now sold as Emburse Professional: Emburse announced the renaming on 18 September 2024, with the trade press reporting it taking effect on 17 January 2025, and the same exercise turned Emburse Chrome River into Emburse Enterprise. More importantly for a shortlist, Certify and entry number four on this list, Emburse Abacus, are the same company. Emburse also owns Nexonia, Tallie and Captio. If you are comparing Certify against Abacus you are comparing two products from one vendor rather than two independent options, which is worth knowing before you use one as leverage against the other.

Features

• Manage expenses with mobile apps
• Physical and virtual credit cards
• Efficient mileage tracking
• Effortless reimbursement
• Integration into all systems
• Actionable dashboards
• Data integrity
• Submit and track pre-approved spending requests
• Manage non-employee expenses
• Automated expense report creation screenshots of Certify

Screenshot of Certify

Likes

• Implementation of the software is straightforward
• Software is intuitive and affordable for small businesses
• It provides mobile apps
• Efficient expense report
• Excellent phone app
• Highly customizable
• Extremely easy to use
• Able to export the data
• Easy to import into the accounting system
• Customer service is extremely helpful and quick to respond
• Supports multiple languages and currencies

Dislikes

• You need to pay separate charges for travel and reimbursement features.
• The direct link between Certify and our accounting system is not available
• Approval mapping is challenging
• Substandard navigation
• Poor After-sales support
• Not all credit card programs are supported
• Integration with other programs is complicated
• Never provides clear instructions for using the app
• Switching between currencies is complicated
• Slow on busy expense days
• Sometimes the autofill is incorrect

Other details

Deployment	Cloud, SaaS, Web-based
Supported devices	Mobile – Android, Mobile – iPhone, Mobile – iPad
Support	FAQs/Forum, 24/7 (Live rep), Phone Support, Email/Help Desk, Chat, Knowledge Base
Training	Live Online, Documentation, Videos, In Person, Webinars
Customer reviews	Capterra: 4.7 out of 5 (1270+reviews), G2: 4.5 out of 5 (1709+reviews)

2. Expensify

Expensify is a cloud-based software for unlimited receipt tracking and expense management. It allows users to track their expenses and submit reports online.

Expensify offers corporate plans for businesses that need to manage expenses for multiple employees and also plans for individuals and self-employed.

Features

• Receipt scanning
• Credit card import
• Multi-level approval workflows
• Corporate card reconciliation
• Accounting, HR, and Travel integration
• Multi-level coding
• Advanced tax tracking
• Audit and compliance
• Deligated access
• Compliant security

Likes

• It captures the details in the expense automatically.
• It provides world-class security.
• Easy to reimburse employees timely
• Easy to split expenses between departments
• Easy to enter an expense
• Easy to choose the category
• Easy Upload receipts
• User friendly
• The software can be easily accessible from any device with an internet connection

Dislikes

• The software is not suitable for enterprises
• Pricing will be confusing
• Unavailability of email notification on submitting an expense report
• Poor expense summary report
• Poor customer service
• Substandard integration with endpoint mailer ecosystem
• Submitting reports is confusing
• The default expense payer is glitchy.
• Poor Report labeling
• The ability to add a picture to a report is somewhat clumsy
• Multiple-project or client billing is complicated
• Poor tracking of workflow
• The smart scan feature fails or freezes for a long period 

Other details

Deployment	Cloud, SaaS, Web-based
Supported devices	Mac, Windows, Chromebook Mobile – Android, Mobile – iPhone, Mobile – iPad
Support	Phone Support, Email/Help Desk, Chat, FAQs/Forum, Knowledge Base
Training	Live Online, Documentation, Videos, Webinars
Customer reviews	Capterra: 4.4 out of 5 (1039+reviews), G2: 4.5 out of 5 (4707+reviews)

3. Rydoo

With Rydoo expense report software, you can easily automate the process of submitting claims to their reimbursement. This application saves time for both the employees and the finance team.

It provides plans for five users to 500 users. The Users can snap and manage expenses anywhere, making the expensing process fast and easy.

Features

• Automated expense approvals
• Pre-set dashboards per project per branch per employee
• Built-in local compliance
• Per Diem management
• Mileages
• Expenses in real-time
• Receipt scanner
• Expenditure report
• Integration with work tools like Uber, SAP, MasterCard, Oracle NetSuite

Some screenshots of Rydoo

Likes

• It supports multiple languages.
• It provides a clear and fresh user interface, easy-to-use receipt capture, and receipt submission.
• Easy to use
• Simple user interface
• Uploading expense reports is easy
• It automatically fetches data from the scanned bill
• Clean interface 
• Different ways to create an expense
• Straightforward to use

Dislikes

• Telephone support and API access are available only for enterprise plans.
• Poor Support responsiveness
• Substandard flexibility in setting approval flows
• Export specific items from Rydoo to QBO is challenging
• Accounting is slow and cumbersome
• Issues with reading the App status as expenses are not categorized by status
• Sometimes the software runs slowly
• Takes a long time to upload reports
• Hard to see expenses once they’ve been reimbursed
• The approval process is not transparent for end-user

Other details

Deployment	Cloud, SaaS, Web-based
Supported devices	Mac, Windows, Chromebook Mobile – Android, Mobile – iPhone, Mobile – iPad
Support	Phone Support, Email/Help Desk, Chat, FAQs/Forum, Knowledge Base
Training	Live Online, Documentation, Videos, Webinars
Customer reviews	Capterra: 4.4 out of 5 (1039+reviews), G2: 4.5 out of 5 (4707+reviews)

4. Emburse Abacus

With its intuitive user interface, the Emburse Abacus expense report software is an excellent option for businesses. It is easy to use and helps companies track their expenses to stay on budget.

Note that this is the same vendor as entry number one on this list. Emburse acquired Abacus in 2018 and Certify in 2019, and Certify now trades as Emburse Professional. Abacus keeps its own name with the Emburse prefix. The practical difference is positioning rather than ownership: Abacus is built around real-time expense capture and card spend, while Emburse Professional is the broader mid-market expense and travel suite.

It leverages data and behavior analysis to automate the creation and approval of expenses in real time. It optimizes expense workflows, allowing administrators to focus on anomalies and high-priority items. 

Features

• Automatic generation of report
• Capturing accurate expense data
• Automation of expense policy and approval
• Instant visibility into spending and budgets
• Employee reimbursement
• Mileage tracking

Likes

• Easy-to-use interface
• You can have better control over each expense
• Easy and quick reimbursement
• Employees can easily submit the expenses from anywhere at any time
• It’s easy to use.
• Integration with Intacct is good
• Simple to use
• Training is easy
• Users can understand the software easily

Dislikes

• Sometimes mobile application tends to freeze
• The description of the receipts’ character limit is very short.
• Sometimes you will get delayed notifications
• Support is lacking
• Some issues with the mobile application
• Difficult to utilize practically.
• Installation and configuration require more effort
• Software is updated frequently with many unresolved issues
• Bugs in the Software after updates
• Not calculating customer account sales correctly

Other details

Deployment	Cloud, SaaS, Web-based
Supported devices	Mac, Desktop – Windows, Android, iPhone, iPad
Support	Phone Support, FAQs/Forum, 24/7 (Live rep), Email/Help Desk, Chat, Knowledge Base
Training	Live Online, Documentation, Videos, In Person, Webinars
Customer reviews	Capterra: 4.4 out of 5 (57+reviews), G2: 4.5 out of 5 (1060+reviews)

5. ExpensePoint

ExpensePoint is a cloud-based software that helps users manage their expenses. It offers a variety of features, such as automated expense reporting, receipt scanning, budgeting tools, credit card integration, approval routing, and auto GPS mileage tracking to simplify expense management.

It is suitable for businesses of all sizes. The platform empowers employees to easily create, submit, approve, and process expense reports from any location worldwide.

Features

• Mileage tracking
• Receipt imaging system
• Credit card integration
• Multi-currency system
• Data integration
• Analyze spending data
• Employee reimbursement
• Security and Compliance

Likes

• It provides a multi-currency reporting system
• It provides automatic currency conversion
• Easy to use
• Allows receipts to be entered via drag and drop
• An efficient way to submit expenses
• Efficient reporting skills
• Powerful training tool 
• Helps with onboarding and live updates
• Very accurate, and the re-read function guarantees

Dislikes

• The process will be delayed for disapproved items
• It did not provide a travel management feature
• User permission configuration is confusing
• Unable to automatically live feed credit card into the program
• Unable to re-enter their credentials in order to utilize the feature
• The interface is confusing
• Difficulty in navigation
• Poor adaptability and flexibility
• Non-intuitive
• Doesn’t have a self-customization function
• Calculations are not always correct

Other details

Deployment	Cloud, SaaS, Web-based
Supported devices	Mac, Linux, Chromebooks, Windows, Android, iPhone, iPad
Support	FAQs/Forum, Email/Help Desk, Phone Support, Knowledge Base, Chat
Training	Live Online, Documentation, Videos, Webinars
Customer reviews	Capterra: 4.9 out of 5 (307+reviews), G2: 4.8 out of 5 (50+reviews)

6. SAP Concur

SAP Concur is a comprehensive reporting system. It provides travel, invoice, and expense management solutions. You can easily make decisions with the help of accurate data and reimburse employees very quickly.

Features

• All expense data in one place
• Automatic capture of receipts and process reports
• Credit card integration
• Employee reimbursement
• Mobile apps

Screenshot of SAP Concur

Likes

• It helps to reduce fraud and reporting errors
• It eliminates manual data entry
• Simple user experience
• Easy to create and manage expense reports
• Excellent Reimbursements and approvals
• Easy Integration with credit card companies
• Easy-to-use associate receipts
• Immediately scans receipts

Dislikes

• Sometimes the receipt scanning will not be accurate.
• Page error occurs while loading and accepting the information
• Difficulty in fixing the trouble in workflow
• The ticketing system is inefficient
• Complicated workflow
• It has mobile apps for Android and iOS devices
• Interface is messy
• Does not allow the attachment image for various expenses
• Slightly buggy and takes time to load
• Poor integrations
• Lack of functionalities
• Dissatisfied with the expense approval process 

7. TripActions, now Navan

TripActions no longer exists under that name. The company rebranded to Navan on 7 February 2023, folding travel, corporate cards and expense into one platform, and the expense product is now sold as Navan Expense while the travel side became Navan Business Travel. Searching for TripActions will redirect you to Navan.

It automates the steps of the expense process and also covers travel and invoice management, and the combination is the reason to look at it: it is aimed at companies that want travel booking and expense in one system rather than two integrated ones. If your spend is mostly non-travel, that strength counts for less.

It is a comprehensive solution that combines travel, corporate card, and expense management functionalities.

It offers unparalleled visibility and control over expenses. It provides real-time data to ensure the safety of traveling employees, reduce costs, and enhance productivity.

Features

• Automatic receipt capture
• Custom approval flows
• Expense reimbursement
• Dashboard for all expenses
• Real-time reporting and spend visibility
• Automated report

Likes

• It is an easy-to-use and user-friendly software.
• It provides control and visibility into spending management
• User-friendly interface
• Good customer service
• Easy to manage
• Efficient  auto-calendar feature
• Fast and easy to send expenses
• It provides good customer service

Dislikes

• Sometimes expenses submit after a few entries leaving some fields empty. This leads to inaccuracy.
• Slightly buggy and takes time to load
• Poor integrations
• Lack of functionalities
• Expense approval process much satisfactory

8. webexpenses

It is a cloud-based expense management software. It also provides solutions for travel and invoice processing. It provides expense reporting and enhances expense tracking.

It simplifies the receipt-to-reimbursement process by automating tasks. It enables firms to manage travel bookings, automate expense report submission, streamline approvals, accelerate reimbursements, and track expense claims in real-time. 

Features

• Expense reports
• Receipt capture
• Employ reimbursement
• Integration with over 50 accounting systems
• Business expense app
• Mileage tracking
• Automated policy compliance
• Corporate card matching
• Petty cash management

Some screenshots of webexpenses

Likes

• Enhances control and visibility
• Creates automated reports and reduces errors
• You can manage multiple claims
• Easy to submit and track the status of expense reports
• It is very user-friendly and easy to use
• It keeps track of mileage and automatically calculates the rate
• It is easy to upload receipts and invoices
• It is quick and easy to get up to final approval before each pay period
• Efficient payment tracking

Dislikes

• Occasionally software comes slow and freeze
• Lack of rotating and zoom facility
• Lack of accuracy in location tool
• Inability to scan the receipt to add in detail
• Confusing interface
• Unreliability of the software
• Difficult to use and navigate
• Clunky interface

9. Divvy, now BILL Spend & Expense

Divvy is now called BILL Spend & Expense. Bill.com completed its acquisition of Divvy on 1 June 2021 in a deal worth about $2.5 billion, and the product was renamed in September 2023. The Divvy name still appears in older reviews and in some sign-up links, but the product you buy today is BILL Spend & Expense.

It produces expense reports with very few clicks and gives real-time visibility into spending, and it is worth a look if you already use BILL for accounts payable, since the two share an account.

It offers a comprehensive solution for automating expense reports, improving employee spend management, managing payments and subscriptions, and tracking out-of-pocket expenses and reimbursement requests.

Features

• Virtual cards
• Reimbursement
• Rewards
• Credit builder
• Accounting integrations
• Mobile apps
• Reporting and insights
• Payments services

Some screenshots of Divvy

Likes

• It is free, and there are no hidden charges or contracts.
• You will get business credit cards freely for your employees
• It provides good customer support
• Easy to manage company perks
• Perform purchases very well
• Simple and clean User Interface 
• Good customer service
• Simple and user-friendly
• Easily move funds around and manage budgets

Dislikes

• The initial setup will be dunting
• There is no option for splitting a transaction to come from more than one category.
• You will not get notifications or alerts when you submit a reimbursement.
• Substandard Accounting controls
• Poor integrations
• Poor onboarding process
• Statements are difficult to work with
• Getting set up and a credit line is a bit complicated
• Very limited features

10. Pleo

Pleo is a digital expense report software and the number one spending software in Europe. It helps businesses manage their spending. It makes it easy to track expenses, stay organized, and submit reports quickly and easily. 

It provides smart company cards to employees, eliminating the need to track down lost receipts.

Features

• Automatic tracking of expenses
• Creation of report
• Receipt management
• Integration with accounting software, such as QuickBooks, Sage, and Xero
• Fast, compliant reimbursement of expenses

Likes

• It has an easy-to-use interface
• It provides good customer support
• User friendly
• Simple interface
• Good integrations
• Less time consuming
• Easy to learn and implement

Dislikes

• Lack of interaction with Gmail
• Sometimes, it is difficult to get receipts from Email
• Expensive
• Substandard Approval process hindrances
• Poor Real-time expense management
• Poor features
• Substandard dealings with financials 

What actually separates these products

Every product on this list captures receipts, routes approvals and reimburses employees, so those features decide very little. The questions below are the ones that change the answer, and most of them are easier to test in a trial than to judge from a feature grid.

How good is the receipt capture, really. All of these advertise OCR. The difference is what happens to a crumpled receipt photographed in a car park: whether the tool reads the merchant, date, total and tax without help, whether it matches the receipt to the right card transaction automatically, and whether it catches a duplicate when the same expense is submitted twice from the app and the email inbox. Duplicate detection is the feature finance teams miss most often when they switch.

Cards or reimbursement. This list contains two different business models. BILL Spend & Expense and Pleo are card-led, giving each employee a company card with limits set in advance so the spend is controlled before it happens and the software is cheap or free because the card earns interchange. Emburse Professional, Rydoo, webexpenses and ExpensePoint are reimbursement-led, built for employees who spend their own money and claim it back. Choosing the wrong model is a more expensive mistake than choosing the wrong vendor within a model.

Tax reclaim, if you are outside the United States. For a business in the UK or the EU, recoverable VAT on employee expenses is real money, and the same applies to GST elsewhere. Ask whether the system identifies the recoverable portion, stores an image that satisfies the tax authority, and produces a report your accountant can file from. Several US-first products handle this thinly, which is one reason a European buyer often lands on Rydoo or Pleo.

Foreign currency, and what it costs. If your team travels, check both the exchange rate used and any foreign transaction fee on the card, because a poor rate quietly costs more than the subscription. Confirm that expenses can be entered in the currency spent and reported in your reporting currency without someone re-keying them.

How the month ends. The point of this software is closing the books faster, so look at the export rather than the dashboard. Ask how deep the link to your accounting system or ERP goes, whether expenses map to the right general ledger codes, cost centres and projects automatically, and whether a correction made after posting flows through or has to be fixed twice. A shallow integration turns into someone re-keying journals every month.

Policy, audit and security. Enforcing policy at the point of spend prevents the argument; flagging it afterwards only records it. Check that the audit trail shows who approved what and when, in a form you can hand an auditor. And if you are buying for a regulated business, ask for the SOC 2 report and, in Europe, confirm where the data is held for GDPR purposes before the contract rather than after.

FAQs

Conclusion

Expense report software is a great option if you’re looking for an easy way to keep track of your business expenses. Many options are available, each with its features.

By taking the time to research expense management solutions, you can be sure to choose the right one for your business. 

No matter what your business size, there is suitable software that will fit your needs. All of the solutions on our list offer a variety of features and pricing options, so you’re sure to find one that meets your specific requirements. We recommend trying each solution to see which works best for you and your team.

References

• Whitepapers of certify
• Expensify classroom
• Whitepaper of Rydoo
• Getting Started with Abacus
• How to use Expensepoint
• Resource center of SAP Concur
• Resource center of TripActions
• Resources of Webexpenses
• Divvy help center
• eBooks of Pleo