Is QuickBooks an ERP? (Features Comparison, & When to Switch)

Last updated on by Editorial Staff
Is Quickbooks an ERP?

Quickbooks is software that is often used by businesses to manage their finances. It is popular because it is easy to use and affordable. 

Still, many people are unsure whether or not Quickbooks is an ERP.

In this blog post, we will define Quickbooks, and ERP software, then discuss whether both are the same or different. We will also look into factors to decide where they differ, the drawbacks and benefits of using the former over later, and when to switch.

What is Quickbooks?

Quickbooks is software that enables businesses to manage their finances. It can track income and expenses, create invoices and reports, and much more.

What is ERP software?

ERP stands for Enterprise Resource Planning. It is a business management software used to manage and streamline all the critical processes within a company, including accounting, human resources, inventory management, customer relationship management, and more.

Is QuickBooks An ERP System?

No, QuickBooks is not an ERP system. It’s an accounting software program created by Intuit. While it offers features similar to those in ERP systems, it lacks the comprehensive functionality and scalability businesses need to manage their operations effectively.

So, how is it different from traditional enterprise software? Let’s take a look.

Factors to decide Quickbooks is different from traditional ERP software.

Factors to decide Quickbooks

Implementation

Some ERP software programs can be complex and time-consuming to implement. QuickBooks is easier to use and can be set up quickly, but it does not provide the same breadth and depth of features. 

Automation

Quickbooks offers various automation features. However, it’s typically used by small businesses with limited numbers of users.

ERP systems are generally more complex and expensive but offer more comprehensive automation features – making them ideal for larger companies or businesses with more sophisticated needs.

Customization

There are different types of ERP software on the market, and each one is designed to meet the specific needs of a particular kind of business. For example, enterprise software programs are designed for manufacturing companies or service industries.

Quickbooks offers far fewer customization options.

Business size

QuickBooks is best suited for small businesses with limited needs, while ERP systems are more appropriate for larger companies with more complex operations.

Complexity

An ERP system is designed for more complex businesses, with modules for accounting, manufacturing, sales, and other areas. They also require more time to set up and learn how to use them. In addition, they offer more comprehensive tracking and reporting capabilities.

On the other hand, QuickBooks is better suited for more specific businesses or those that don’t need the extra functionality.

Deployment

Quickbooks is cloud-based software, while some ERP software programs are installed on-premise too.

Functionality

QuickBooks is software that helps businesses track their income and expenses. ERP is software that integrates all aspects of a company, including accounting, sales, production, inventory, and customer relations.

Drawbacks and benefits of using Quickbooks over ERP

Quickbooks are a popular, low-cost option for small businesses that need to manage their finances. However, it has several drawbacks and benefits comparatively.

Drawbacks

  • Limited functionality: It can only do basic bookkeeping and financial management and does not offer the comprehensive features of an ERP system. 
  • Inability to integrate with other software: It cannot easily integrate with other software your business may be using, such as CRM or manufacturing software. 
  • Lack of support: If you have any problems with it, you will likely have to troubleshoot them yourself or hire someone externally to help you.

Benefits

  • Affordability: It is typically much cheaper in comparison. 
  • Ease of use: It is user-friendly and can be set up and used quickly. 
  • Flexibility: It is a cloud-based software accessible from anywhere and can be easily scaled up or down to meet your business’s needs.

When to switch from QuickBooks to an ERP?

This is best for small businesses, but as a company grows and starts to experience more complex processes and needs, it becomes increasingly difficult to manage and track everything in QuickBooks.

ERP software is designed to manage and track a company’s growth, so it’s the perfect solution for businesses ready to take their operations to the next level.

In addition, it can handle more complex processes, provide greater visibility into all aspects of the company, and automate many tasks that would otherwise have to be done manually.

So if you’re starting to feel like QuickBooks isn’t cutting it anymore, it may be time to consider switching to more comprehensive solutions.

Some of the factors that indicate you need to switch are

Infographics about Factors that indicate you need to switch from QuickBooks to an ERP
  1. If your business is growing and you need more sophisticated features and functionality
  2. If you need to create invoices, bills, and other documents in multiple languages
  3. If you’re struggling to keep track of inventory levels or manage your finances effectively
  4. If you’re using multiple files to manage different aspects of your business, it’s probably time to migrate to a single, unified accounting system. 
  5. If the current system can no longer meet your customer invoicing or reporting needs adequately.

How much does a QuickBooks certification cost?

QuickBooks certification can cost anywhere from a few hundred dollars to a few thousand, depending on the level of certification you are seeking. 

What time does QuickBooks take to learn?

The time it takes to learn QuickBooks depends on your prior experience with bookkeeping and accounting, but most people find that they can be certified within just a few weeks.

Conclusion

Quickbooks can be considered a component of an ERP solution because it is not as comprehensive as other ERP solutions on the market. It’s excellent accounting software for small businesses and can handle some of larger enterprises’ more complex financial needs, but it’s not an ERP.

If you need an ERP system, there are plenty of great options on the market that will fit your requirements. Do your research, ask for guidance, and find the right system for your business.

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