What is Purchase Requisition? (And How to Create One)

A Purchase Requisition is a document used to request goods or services from another department or company. It serves as an official request for something that will be used in the business, and a supervisor must approve it before the order can be placed.

Purchase Requisition

This blog post will discuss what it is and how to create one!

What is Purchase Requisition and what are its purposes?

A Purchase Requisition is a document that formally requests specific goods or services. It is submitted to the appropriate approval, which authorizes the purchase.

This will help you make sure that there are no mistakes when it is time to buy something.

How to create a Purchase Requisition?

To create one, you will need to gather information about the goods or services you would like to purchase. This information will include the item’s description, quantity, and price.

Then, you will need to create a document containing this information and submit it to the appropriate approving authority.

Make sure to include the following information:

  • Item description
  • Quantity
  • Price
  • Approving authority
  • Date of request

If you have any questions about creating it, please contact your company’s purchasing department.

How to create Purchase Requisition in SAP?

Purchase Requisition in SAP

To create a PR in SAP, you must create a header record. The header record contains general information about the purchase requisition, including the vendor and material number. You also need to enter the required quantity and unit of measure.

Once the header record has been created, you can create line items. The line items include information about the specific goods or services requested. You need to enter the quantity, unit of measure, and price for each line item.

Once it has been created, it needs to be approved by the budget holder. The budget holder can support or reject the purchase requisition. If the purchase requisition is approved, the purchasing department can order the goods or services from the supplier.

What are the different types of Purchase Requisitions?

Purchase Requisition Types

There are three different types of Purchase Requisitions: standard, blanket, and emergency.

Standard

It is used to request specific goods or services from one particular supplier. Therefore, it must include all necessary information, such as the item description, quantity, and price.

Blanket

It is used to request a set amount of goods or services from a specific supplier. It does not need to include all necessary information, such as the item description, quantity, and price. Instead, it will simply have the supplier’s name and the total amount that is being requested.

Emergency

It is used to request specific goods or services in a hurry. It does not need to include all necessary information, such as the item description, quantity, and price. Instead, it will simply have the supplier’s name and a brief description of the items that are being requested.

Tips for creating Purchase Requisitions that get approved quickly

  • Make sure to include all of the necessary information
  • Make sure the budget holder supports it
  • Keep it concise and easy to read
  • Enter accurate quantities and prices
  • Select the correct supplier
  • Use a standard Purchase requisition whenever possible

Common mistakes made when creating Purchase Requisitions

  • Not including all necessary information in it
  • Including unnecessary details in it
  • Creating that is too long or detailed
  • Entering incorrect quantities or prices
  • Selecting the wrong supplier
  • You can’t submit it to the purchasing department until the budget holder approves you.

Conclusion

Purchase requisitions can be confusing, but they are essential to the purchasing process. In this article, we have outlined what they are and how to create them in SAP. We have also provided tips for creating one that gets approved quickly.

Hopefully, this information will help you understand Purchase requisitions better and make the purchasing process easier for you.