Product data management (PDM) is an expanded view of product definition functions.

Product Data Management

That includes

  • bill of materials (BOM) and routing database
  • current and historical engineering data and specifications
  • engineering change order history.


Product data management (PDM) is a system, which controls all product-related data and associated workflow processes within an enterprise.

Product data management systems replace paper-based processes and information storage with a single, centralized data repository.

That enables authorized users throughout a company to access and update current product information while ensuring they follow specific procedures.

PDM vendors recently have emphasized the similarities between product data management and groupware technology appropriate to various business environments.

Besides ensuring data integrity using relational database technology, both include workflow and web-based applications that ease collaboration efforts.

Now let us look into PDM in detail.

Overview of Product Data Management

Overview of product data management

Are you running your own business and deal with the product regularly? Are you looking for a way to store all the information related to a specific product in a more organized, retrievable, and secure manner?

Are you just one of many peoples within a company who has to deal with the product regularly? If this is the case, then Product Data Management makes your life a lot easier.

Product Data Management means using software to manage and store processes and information related to a specific product through a single central system.

PDM system is specifically designed to store and manage the complete information in a more robust and retrievable manner that includes computer-aided design (CAD) data, models, parts information, manufacturing instructions, requirements, notes, documents, and many more.

If a Product Data Management System can address all the requirements of an organization and is accessible by multiple applications across an organization, then it would be considered an ideal PDM system.

Choosing the right PDM software can allow the company to survive in the excessively saturated market.

While selecting an appropriate PDM system for your company, secure data management, process enablement, and configuration management should be considered.  

The necessity for PDM arises when the company wants a central software system to store all the information regarding a company’s specific product.

It stores all the information about the products in an organized, less vulnerable, and retrievable manner.

All the other systems can then leverage the information stored in the PDM system within the company that needs information about the specific product.

This information may include extensive information about the particular product ranging from the raw materials deployed in the manufacturing cycle to how it was manufactured.

The data feed by the PDM system behaves as a source for a variety of business functions, from design to manufacturing.

product data management

Ensure the Highest Level of Security

PDM systems store and manage all the sensitive information about a specific product in a way more secure and manageable form and ensure that this information can be appropriately leveraged by all users throughout the product development lifecycle.

PDM system ensures the highest level of administrative functionality and security features through the proper implementation of role management, project-based security, and access privileges.

The merger of Bill of Materials BOM data

Product Data Management necessitates the management of BOM data.

The automated system of PDM facilitates the synchronization of BOM data emerging from the different sources and product development lifecycle phases that include as-designed, as-planned, as-managed, and as-maintained states.

PDM system offers the highest level of customization of all the core functionalities, allowing you to perceive BOM data before and after the modifications.

Live demonstration of product development lifecycle encompasses sharing and on-demand visualization of the product and under the hood product assemblies and parts, without relying on any Cad authoring tool or technical knowledge.

Digital mockup features can reduce the cost incurred on physical prototyping.

Data management process

Data management is crucial for all businesses for their overall growth. So while implementing this process, you need to follow the below steps.

Data management process steps

1. Decide data architecture

Every work needs a blueprint. Determination of data architecture serves as a blueprint that determines all the databases and software you require for your organization in the data management process.
So it is essential to decide where you want to store your data.

2. Allot responsibilities

While implementing the data management process, make sure that who is responsible for which work. Then, assign the work to each person.
Opacity in the team leads to poor data quality. Hence, clearly assign the responsibility to each person.

3. Decide the names for files

Decide standard names for each file so that the user can easily search the file, and he will be able to find out which data is there in that file. Hence you can save time.

4. Data collection

This step will be the essential step in this implementing process. To make critical business decisions, you need valid, real-time data. So collect crucial and needful data from different sources.

5. Construct dataset

Once you have done data collection, you need to validate the dataset by comparing it with another source and re-arranging it for the next process.

6. Data processing

After completing data validation, convert the data set into one single data so that software can easily understand.

For example, if you have fields representing the final product like the assembled product, finished product, output product, etc. Just merge them into a single field, the final product by using data processing.

7. Data analyzing

With the help of software, analyze the data to get a better result because computer programming analyzes data accuracy better than a human.

8. Documentation

Record all the previous steps and their results in documents and save them with the proper name.

9. Share documents

Share all documents of the data management process with your team members so that each one of them can understand all the implementation steps, standards, and responsibilities.

10. Co-operation between departments

If your organization is large, cooperation and proper communication between departments are crucial to avoid data redundancy.

So communicate your process with other departments that avoid uncertainty about the data management process between departments.

Benefits of Product Data Management

These are the well-known benefits of the PDM system.

  • Optimize the profitability of the business by reducing the cost incurred on production.
  • Minimize the errors and save the expenditure incurred on offsetting casualties and mishaps.
  • Enhance the overall productivity of the company and minimize the cycle times.
  • Precisely address all the requirements of the business.
  • Creates an opportunity for better business decision making.
  • Facilitate teamwork by allowing the global team to communicate with each other easily.
  • Instantly extract the most precise and accurate data.
  • Immediately tracks and manages all changes related to product data.

Product Data Management (PDM) Software

What is PDM software?

PDM software is a centralized database that allows users to store and manage all product information.

 I’ll be listing some of the well-known PDM software. I am hoping this list assists our readers in selecting the best appropriate PDM software for their business.


It is a versatile Product Information Management Platform that allows business owners to collect, manage, and enrich their specific product-related data.

The aim behind the deployment of this phenomenal PIMS is to incorporate consistency across the business.

Aside from all these functionalities, Plytix software allows business owners to create harmony between the product and sales channel and perform a competitive comparison between different shopping channels and platforms.

SolidWorks Enterprise PDM

It is a cloud-based software system specifically designed to assist the business in the following ways.

  • Properly managing product data,
  • Sharing design information amongst the core development team
  • Automating the product development lifecycle
  • managing deadlines
  • Expediting the process of document creation
  • Keeping the track record of progress.

SolidWorks Enterprise PDM generally comes with the following features and functionalities.

  • Bill of Materials Management
  • Product Development Lifecycle Management
  • Version Control
  • Formula Management
  • Document Management
  • Product Analytics
  • Testing Management


Delogue is specifically designed for the lifestyle industry, and it can adequately address all the requirements of this specific industry.

Delogue accumulates all the product data, appropriately manages the project, and consistently communicates with your development team during the lifecycle workflow.

To enhance accuracy, efficiency, and knowledge accessibility, Delogue stored all the sensitive information in one central place. As a result, Delogue acts as a valuable tool to boost the productivity of your production team. 

Apart from all these peculiar functionalities, Delogue can be easily incorporated into your current existing ERP system.

Big Data

This software generally comes with an in-built extensive data management system.

It is delicately designed using the most sophisticated development methodology and allows you to get instant access to tons of data within a fraction of seconds.

As a result, big Data is well-suited for large-scale organizations and big projects.


TDSmaker works pretty well with SMEs and large-scale manufacturing companies and is well-suited for businesses with a spreadsheet.

TDSmaker is a universally well-known and counterintuitive software for creating and editing professional spreadsheets.

This software is way more effective and convenient to use than any other application software, such as Microsoft Office, Quark, and Adobe Framemaker, to create and manage spreadsheets.

The user interface of TDSmaker is pretty much self-explanatory and counterintuitive. It doesn’t require any prerequisite knowledge from the user; thereby, it saves the behemoth amount of money that the company has to spend on training sessions.  

Uses of Product Data Management (PDM) software

PDM software Uses
  • It helps to access the design files from CAD software. Generally, it is not easy to find these design files.
  • It helps to reduce development costs and errors.
  • It allows you to get more visibility across teams and improves cooperation between team members.
  • It helps the organization to get complete control over the product information.
  • It helps to get efficient output from the design and engineering team.
  • It allows the design team to speed up the designing process and helps to release the product quickly in the market.


The Product Data Management system is the centralized system for the effective management of product data and manufacturing processes.

By deploying the PDM software, the engineering team can save lots of valuable time and resources.


Subscribe to our Email Newsletter